Self-Employed Invoice Template

What a self-employed invoice must include

• Your name or trading name, address and contact email
• Client name and address
• A unique, sequential invoice number (INV-001, INV-002…)
• Invoice date, supply date, and payment due date
• Description, quantity and price of what you supplied
• Total due, plus tax lines if you are registered (VAT/GST/sales tax) with your tax number
• How to pay: bank details or payment link

Tips that get you paid faster

• Send the invoice the day the work is delivered.
• Use short terms (Net 7 or Net 14) and state late-payment terms if your contract allows them.
• Keep a copy of every invoice — you need them for your tax return.

Related: freelance invoice example · hourly invoice · turn receipts into a CSV for your expenses.

FAQ

Do self-employed people need to charge tax on invoices?

Only if you are registered for VAT, GST or sales tax where you work. If you are not registered, do not add tax; leave Tax % at 0.

What invoice number should I start with?

Any number works as long as the series is unique and sequential, e.g. INV-001 or 2026-001. Never reuse a number.

Can I invoice without a registered business?

In most countries a sole trader can invoice under their own name. Check local rules for registration thresholds.

Is my data stored?

No. Everything stays in your browser; nothing is uploaded.